Company Secretarial Services

Company Registration & Dissolution

Whether you’re a Kenyan citizen or a foreign business owner looking to open your business in Kenya, the process can still take the better part of a month, especially if your documents are not well organized — so begin the registration process well in advance with professionals who understand the intrigues of the registration process:

• Sole proprietorship
• Enteprise registration
• Limited liability company registration
• Associations
• Partnerships
• Nonprofit organizations
• Tax compliance

Change of Business Name to Limited company

• Submit your sole proprietor certificate to the company registry
• Fill a notice of cessation form to cease your current sole proprietor business
• Prepare Memorandum and Articles of Association based with information received from entrepreneur such as nature of business, name of the business etc.
• Prepare a list of the directors and secretary of the company, giving full names, nationality and other directorships of companies in Kenya
• Prepare a statement of all existing charges entered into by the company affecting properties in Kenya

Company change of Directors & Share Reallocation

• Preparation of share allocation to the new director(s) and existing directors (if changing)
• Gathering of documentation eg. Proof of identity documents for the new director(s)
• Preparation of minutes for Special Resolution meeting for adding new director(s)
• Preparation of form of transfer of shares duly filled and signed by both parties
• Filing of annual returns form as required
• Preparation of application letter to the registrar of companies requesting for CR12
• Preparation of affidavit of resignation for any outgoing director(s) Obtaining a transfer deed & uploading it to eCitizen application

Registrar Returns

Where a company annual returns are not filed in time, the registrar levies and Penalty on the company. In the event of any changes in the company structure or in case of any business that requires the registrar to register any external documents like charges, mortgages etc., where an annual returns is not filed, the registrar shall not process such requests. The company also risks being struck off the register of companies.

All Limited companies are required by law to file annual returns every year with the Registrar of companies.

At GFC Africa we assist you in the preparation, execution and filing of your company annual returns in Kenya.

Tender Documents Preparation & Proposal Writing

• Tender documents preparation
• Costing
• Attending tender opening
• Bid securities/performance bonds
• Attending ste visits
• Statutory documents application
• Supplier sourcing
• Outsourcing procurement consultancy
• Proposal writing

Company Websites & Publications

• Company website design, hosting and management
• Company publication design and blasting
• Company profiles, flyers, posters, and other publication
• Company news, monthly newsletters and publication
• Content creation and publishing